Word

Since 2005 I've built Word and PowerPoint templates for more than 300 organizations. What I learned along the way: a beautiful template is only the start.

With the right functionality, your employees work faster, make fewer mistakes, and every document looks consistently professional.

See how it works

Sound familiar?

  • Employees applying the brand guidelines slightly differently
  • Bullet lists that keep numbering on when they shouldn't
  • A pasted image that throws off the entire layout
  • Headers and footers that 'suddenly' change
  • Switching between portrait and landscape pages breaks the header/footer and margins

The right functionality solves this — without employees having to learn anything extra.

01

Always available on the ribbon

As soon as you open Word, the KeyScript tab is ready and waiting: all the way on the left of the ribbon, always visible. Here you start a new document, manage your personal details, and find the manual.

KeyScript tab on the Word ribbon
02

Personal details: fill in once

In the Personal Details window you save your fixed details: in this example name, job title, email address, and phone number. Every new document already has these filled in.

Which fields appear here is tailored to your organization. Think of a distinction between a contact person and a signatory, a language choice for the document, or the sender's office location.

Personal details window in Word
03

Creating a new document

Via the New Document menu you choose the document type. A window opens where you fill in the document details. The date is filled in automatically and your personal details are already set as defaults, but you can override them for this document.

Required fields are marked. You can't create a document without the necessary details. Click OK, and the document opens immediately in the correct formatting.

Everyone sees the general templates, such as letter, memo, and report. You'll also see templates that match your role, for example HR or Sales.

Creating a new document in Word
04

Styles and text

The Apply Style button replaces Word's standard style gallery with a clear menu of names that match your document type. In a report, for example, you choose 'Chapter', 'Section', and 'Subsection' — not the generic 'Heading 1', 'Heading 2', and 'Heading 3'.

Three other buttons fix common Word annoyances: when you create a second numbered list, Word continues the numbering by default. With Restart numbering, one click makes sure the new list starts at 1. Paste as plain text and Clear all formatting both help when you're copying text from another document.

Styles and text buttons in Word
05

Tables and colors

With Insert Table you choose the number of rows and columns and indicate whether the table needs a header row. Optionally, a table title or source citation can also be requested. The table appears immediately in the correct brand formatting. Have an existing table that isn't formatted to your branding yet? Format Table applies it with one click.

With the Text Color and Fill Color menus you give text, table cells, or shapes a color from your brand's fixed color palette. With Insert Text Box you add a formatted box, for example for a standout note or a quote.

Tables and colors in Word
06

Images and building blocks

Word has no real image placeholder — an inserted image adjusts to height or width, so the proportions often don't come out right. With Change Image you replace an existing image with a new one at the correct proportions. If the new image's proportions differ, a crop tool opens automatically. This works both for cover photos and for images elsewhere in the document.

With Insert Building Block you insert a pre-written text block at the cursor position. Via Document Properties you reopen the input window, so you can easily adjust the document details.

Images and building blocks in Word

Custom-built for your branding

What you see here are the templates I use myself — formatted in KeyScript's own branding. For your organization I adapt everything: brand colors, text styles, header and footer, fixed document details, and document types.

Every project starts with a conversation about what your employees need. The functionality you see here is the foundation. Together we decide what gets added or left out for you.

Get in touch Request a template check

Does your organization work with a design agency? The For designers page has guidelines for delivering specifications and building a solid technical foundation.

→ For designers